- •Lesson 4. Structure and Parts of a Letter
- •Greeting
- •Closing
- •Typed name
- •Garnet Company
- •24 Dexter Road
- •A common reference represents the initials of the person who
- •I am applying for the position…, I am writing …
- •Ex. 1. Read and remember:
- •Dundee Police Constabulary
- •Jane Blackmore
- •55 Lakeshore Drive
- •Ukrainian Lawyers Federation
- •12 Pecherska St., Kyiv, 01 209 Ukraine Phone (044) 3457436 Fax (044) 34509945
- •Business Calls
- •How to read the telephone numbers? Remember
- •Hello. This is …/ This is … speaking. Could/Can I speak to Ann, please? I’d like to speak to …
- •Ex. 7. Make up dialogues:
Lesson 4. Structure and Parts of a Letter
Return address
Receiver’s address Date
Greeting
Body
Closing
Signature
Typed name
Enclosure
Return The return (or sender’s) address is usually in the top right
address corner or in the middle of the sheet, often printed
or typographically. The heading contains the name of organization
heading or firm, sending the letter, its address (number of house, street,
city, state /province, county/, ZIP Code and country), telephone,
fax, e-mail. A comma separates the city from the state or country.
Example: 18 Anderson Road, Madrid, Spain
DO NOT indicate your name here.
2. Date The date is usually below or above the return address. Dates are
abbreviated in business letters. A comma separates the month
and day from the year. In international correspondence dates
can be confusing if only numbers are used.
British form: day/month/year
9 January, 2007 or 9th January, 2007
American form: month/day/year
January 9, 2007
Note: 1st, 2nd, 3rd.
Receiver’s The receiver’s address is on the left side of the sheet and
Address contains the addressee’s title (Mr., Ms., Dr., Mrs.), first name,
last name, job title, company name, street address, city, state
(province, county), ZIP Code, country.
Example: Mr. Bill Rubin
Vice President of Operations
Garnet Company
24 Dexter Road
San Francisco, California,
USA 92654.
Reference In many business letters or e-mails, there is a subject or a
or Subject reference that tells the reader what the focus of the letter is.
A common reference represents the initials of the person who
wrote the letter and those of the typist who typed it.
Example: Our Ref: MRE/JNK (the initials of the author of
the letter/the initials of the typist)
Subject: Invitation.
Greeting - When you do know the reader’s name:
salutation Dear Sir,
Dear Madam,
Dear Sir or Madam, (if you do not know the sex of the
receiver)
Dear Sirs, (if the letter is addressed to a firm)
When you know the reader’s name:
Dear + (title) + Last Name Dear Mr. Maxwell,
Dear Ms. Smith,
Dear Miss,
Dear Dr. Robins,
American form: with semicolon:
Dear Sirs: or Dear Mr. Black:
Body There are generally three parts:
opening: give your reason for writing: