uchebnik_dlya_aspirantov

–It’s my great pleasure to invite you to present a poster at the 17th International Conference in Hamburg … .

–I am writing to ask whether you would be willing to present a talk at the conference…

TASKS:

1.Write a letter on behalf of the Organizing Committee inviting Prof. … to attend the 3rd International Congress on … to be held in Rostov-on-

Don … July 4–9 of the next year.

2.Write a letter inviting a team of 3 PhD students to cooperate with your laboratory in carrying out joint research on …

3.Write a letter inviting your colleague from Glasgow University to participate in the workshop on…

2.1. Letters of Acceptance

TASK: Now read the samples of a favourable reply to an invitation letter and highlight the phrases that express acceptance of invitations.

Letter 1

Dear Prof. ...,

Thank you for your invitation to be the Keynote speaker at the Renewable Energy Conference which will be held in Tokyo on 4 December, 2010.

I feel honoured and privileged to have been chosen as the Keynote speaker and I am pleased to inform you that I accept your invitation with great pleasure.

Sincerely yours, Dr…..

Letter 2

Dear Dr. …,

It is a pleasure to receive your letter dated March 17 from which I am happy to learn that you have established a new journal. I suppose it will be of great importance and value in developing branches of science.

It is very kind of you to invite me to cooperate with your journal and submit my papers for publication. I shall be very glad to comply with your request and send articles for your consideration. I have also asked

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some other researchers in this country to contribute papers to your journal, and I trust you will hear from them soon. They are interested in your journal and wish you every success. I would also like to add my personal best wishes.

I look forward to hearing from you again. Sincerely yours,

Name

Letter 3

Dear Dr. …,

I am pleased to submit herewith my letter of interest to participate in the work of the 3rd International Congress on … to be held in … July 3–9, 2010. From the list of topics enclosed in your letter I have chosen the a paper under the title “…”.

Thank you for giving us the opportunity to participate. Sincerely yours,

Name

How many phrases have you highlighted? Which of them do you find most helpful in letter writing?

Here are some more examples how to accept an invitation:

–I am delighted to accept the invitation of the American Physical Society to participate in the conference on space research.

–I am pleased to accept the invitation to present my paper at the Congress on Hot Plasma and would like to contribute to the session

on plasma instabilities.

–Thank you very much for your kind invitation to the symposium on Optic Fibers.

–I accept your invitation with great pleasure.

–I am pleased to receive your invitation to … .

–I appreciate very much your invitation to … .

TASKS:

1.Write a letter in which you:

a)thank the Organizing Committee for inviting you to participate in the conference on ...;

b)give the title of your poster presentation;

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c)ask about the program and the deadline for submitting abstracts.

2.Write a letter in which you:

a)acknowledge the receipt of an invitation to submit your paper for publication in the Journal of…;

b)express gratitude for the opportunity to publish the paper

c)provide the title of your paper.

2.2. Letters of Refusals

TASK: Read the samples of an unfavourable reply to an invitation letter and highlight the phrases that decline the invitation.

Letter 1

Dear …,

I wish to express my deep gratitude to you for your invitation to participate in the XIX International Symposium on … to be held in … in early June 2014.

I very much regret to inform you, though, that I have to decline your invitation because our experiment is in full swing and it cannot be delayed.

I am sure you can understand this. Looking forward to further cooperation. Sincerely yours,

Name

Letter 2

Dear Prof. …,

I very much appreciate your kind invitation to the VII Conference on

… to be held in Oxford. Unfortunately, I will be unable to attend.

Had your invitation reached me a little earlier, I would have been able to attend the Conference and meet my colleagues. But I am now committed to giving a series of lectures to graduate students and cannot change these plans.

All best wishes for a successful conference, Sincerely yours,

Name

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Letter 3

Dear Dr. …,

I was very glad to receive your letter of March 17, 2013 and to learn of your intension to establish a new journal. May I wish you good luck in your undertaking and great success for your journal. I am grateful to you for your kind invitation to cooperate with your journal, but I am very sorry to disappoint you. I am not able to submit any papers as my field of activity has nothing in common with the issues being raised in your journal.

However, as you requested, I have contacted some researchers who are involved in these problems. They have informed me of their willingness to submit their papers to your journal.

Attached you will find a list of names and addresses. If I can be of any further help to you, please contact me.

Yours sincerely, Name

Enclosure: list of names and addresses

How many phrases have you highlighted? Which of them do you find most helpful in letter writing?

Here are some more examples of how to decline an invitation:

Thank you for your invitation to … but I regret that I am unable to accept it as … .

I am sorry to decline your kind invitation … .

It is with great regret that I have to decline your invitation to … .

I regret to inform you that I am not in a position to accept your invitation to … .

I regret that I will be unable to attend the conference because of my illness.

I regret to inform you that I will be unable to attend the conference due to personal circumstances.

I regret that I cannot … . I regret I must … .

I am sorry to inform you that … .

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TASKS:

1.Write a letter in which you:

a)express gratitude for the invitation to…;

b)express your regret for declining the invitation because of some circumstances;

c)express hope for further cooperation.

2.Write a letter in which you:

a)inform the sender that you have received the letter of (the date);

b)express gratitude for the invitation to … ;

c)express regret as you have to decline the invitation (politely explain the reason).

COMMUNICATIVE PRACTICE

TASK: You are a member of the Organizing Committee. Write a letter inviting Prof. Brown from Cambridge University to participate in the International Conference “Modern Problems of Microbiology and Biotechnology” to be held in Moscow State University on

October 1–8, 2014.

Unit 3. Letters of Request

A request usually consists of a request phrase, a reason for the request and an expression of gratitude.

TASK: Read the samples and highlight the phrases and sentences that express a request.

Letter 1

Dear Professor …,

I would appreciate it very much if you could send us a 200-word abstract of your article “Biological Nitrogen Fixation” for publication in “Chemical Abstracts.”

We look forward to receiving this abstract in the not-too-distant future.

Yours sincerely, Name Editor-in-Chief

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Letter 2

Dear Dr. …,

Recently I have read an abstract of your article published in

“Chemical Abstracts”, June 2014 “The Ultimate Control of Nucleotide Pattern in RNA”. I would very much appreciate having a reprint of this paper and kindly ask you to send it to me at your earliest convenience.

Yours faithfully, Name

Letter 3

Dear Prof. …,

Would it be possible for you to help us collect samples of … We intend to elaborate an entirely new system of classification based on the principles of... . Your assistance in this undertaking would be of great service to us.

Yours sincerely, Name

How many phrases have you highlighted? Which of them do you find most helpful in letter writing?

Here are some more phrases used in making a request:

–Please acknowledge the receipt of the following publication

(reprint)… .

–Please let me know whether I may have the text of my paper distributed among the participants.

–Could you inform me about the conference agenda in more detail?

–I would appreciate further details about the symposium.

–I would very much appreciate information about accommodation, travel and living expenses and the terms of financing them.

–We would like your permission to translate your reprint and submit it to (publish it in) the Journal of Mathematics.

–I would like to ask you to … .

–Could you please ….

–I would be very grateful to you if you could … .

TASKS:

1. Write a letter expressing a request to exchange scientific information

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between the Russian and German laboratories working on the problem of ... .Explain why you are interested in such an exchange.

2.Write a letter requesting a reprint of the paper that was published in

“Chemical Abstracts,” December 19, 2007, under the title … .

3.Write a letter asking Dr…. to share with you his recent experimental data on… . Explain why you need them.

3.1. Favourable Replies

TASK: Now read the following samples of a favourable reply to a letter of request.

Letter 1

Dear Dr. … ,

I acknowledge the receipt of your letter of May 15, in which you ask me to supply you with samples of … I have already instructed some of my coworkers to collect the following samples for you:

1.…

2.…

3.…

The elaboration of a new classification on the basis of … is exceedingly interesting and useful, especially in our field of work. I hope to send you the samples in a couple of days.

I am happy to be of assistance and wish you much success in your undertaking.

Yours sincerely, Name

Letter 2

Dear Sir,

I acknowledge receipt of your letter of April 5 and thank you very much for the data you have sent. I particularly appreciate the time you took to explain the investigation methods of your work. The results of your investigation strengthened my desire to pursue a career with electrical systems.

At your request I have enclosed my design project which includes a design, cost breakdown, and complete thermodynamics analysis of a plutonium-core reactor. I believe that this project is a good

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representation of not only what I have learned in my Engineering Physics curriculum, but also what I can produce for electrical systems

I would appreciate it very much if you continue sending me experimental data as I need additional information on the problem investigated.

Thank you for your consideration, and please feel free to contact me with any further questions. I look forward to further cooperation with you.

Yours faithfully, Name

Letter 3

Dear Sir,

We acknowledge the receipt of your letter of April 5 and thank you for the abstract you have sent. We would appreciate it if you could send us other abstracts published in “Physical Review”.

Yours sincerely, Name Editor-in-chief

How many phrases have you highlighted? Which of them do you find most helpful in letter writing?

Here are some more examples of favourable responses to a request:

–I am happy to be of help to you.

–I am pleased that I can offer you this help.

–If I can be of any further help please do not hesitate to contact me (to let me know) at once.

–If you require further information on …, I will be happy to help you … .

–The only help (advice) that I can offer (give) you is … .

–I am glad that I can help you in this matter.

–I assure you that such an exchange of publications will be to the mutual benefit of our laboratories.

–As for your request, let me assure you that when the book comes off the press I will be delighted to send you a copy.

TASKS:

1.Write a letter in which you:

a)acknowledge the receipt of the letter;

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b)respond to the request in a favourable way;

c)offer your help if it is needed in the future.

2.Write a letter in which you:

a)inform Prof. B. about the receipt of his letter;

b)express gratitude for the materials of the conference Prof. B. has

sent to you;

с) respond to the request, expressing your pleasure to be of help in organizing a workshop on ... in Moscow.

3.2. Unfavourable Replies

TASK: Read the samples and highlight the phrases that express an unfavourable reply to a letter of request:

Letter 1

Dear Dr. …,

In reply to your letter of May 15 I am very sorry to inform you that I am unable to help you in your undertaking as there are no samples available in our laboratory at present.

We are planning an expedition for July-August and hope to collect enough samples for both laboratories.

Again, I wish to express my regret. Yours sincerely,

Name

Letter 2

Dear Professor …,

I have just received your letter of May 12 requesting a contribution to Physical Review. I am extremely grateful for your kind invitation. However I am afraid I shall have to decline it, as only a small part of my work covers the subjects your journal deals with.

I express my regret once again. Yours sincerely,

Name

Letter 3

Dear Prof. …,

In reply to your letter of January 3, I regret very much to inform you

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that I cannot provide you with the reprint you asked me about as I do not have any extra copies. The only suggestion I can make is that you write directly to the Journal of Biological Chemistry. Perhaps they will be able to send you a copy.

Best wishes and regards, Yours sincerely,

Name

How many phrases have you highlighted? Which of them do you find most helpful in letter writing?

Here are some more samples of unfavourable responses to requests:

–I very much regret/I am sorry that I am unable to help you in any way.

–I regret very much that I am not in a position to … .

–I regret that it has not been possible for me to help you.

–Unfortunately I am unable to … .

–I very much regret that I have to decline your request to contribute to … .

–I am very sorry that I cannot … .

–I am very sorry to be unable to … .

–I regret to inform you that I am not able to … .

–I must apologize to you for not having to … .

TASKS:

1.Write a letter in which you:

a)confirm the receipt of a letter;

b)express regret at being unable to comply with the request regarding the reprint of the paper …;

c)state the reason why you cannot do it.

2.Write a letter in which you:

a)apologize for taking a long time to answer;

b)express regret that you are not in a position to deliver a series of lectures on … as circumstances confine you to your work in your laboratory;

c)ask to convey your apologies to Dr. … for … .

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