5) Ответьте на вопросы:

1. How do you understand the meaning of “Groundrules”?

2. Do you agree with all these rules?

3. What rules would you like to add?

“GOLDEN RULES” for writing letters

1. Give your letter a heading – it will help the reader to see at once what you’re writing about.

2. Decide what you are going to say before you start to write or dictate: if you don’t do this, the letter is likely to go on and on until you can think of a good way to finish. In other words, always try to plan your letter ahead.

3. Use short sentences.

4. Put each separate idea in a separate paragraph. Numbering each paragraph may help the reader to understand it better.

5. Use short words that everyone can understand.

6. Think about your reader. Your reader…

… must be able to see exactly what you mean:

your letters should be CLEAR;

… must receive all the necessary information:

your letters should be COMPLETE;

… is likely to be a busy person with no time to waste:

your letters should be CONCISE;

… must be addressed in a sincere, polite tone:

your letters should be COURTEOUS;

… may get a bad impression if there are mistakes in grammar, punctuation and spelling:

your letters should be CORRECT.

Indicating the state of the market

There is a brisk demand here for high-quality sports shirts of the type you manufacture.

Demand for this type machine is not high, but sales this year will probably exceed ₤25,000.

These fancy goods are in demand during the tourist season (late May to early September), but for the rest of the year sales are moderate, and often rather low.

There is no market here for articles of this type in the higher price ranges, but less expensive models sell very well throughout the year.

You can count on a brisk turnover if prices are competitive and deliveries prompt.

Asking for information

Will you please send us your catalogue and price list for …

Will you be please quote prices c.i.f. Amsterdam for the following items in the quantities stated: …

We would be glad to receive specifications of your new SE11 typewriter, together with your current export price list and details of trade discounts.

We are also interested in your terms of payment and in discounts offered for regular purchases and large orders.

If we place orders with you we will have to insist on prompt delivery. Can you guarantee delivery within three weeks of receiving orders?

We would appreciate a sample of each of the items listed above.

Closing sentences

We are looking forward to hearing from you.

We would appreciate a prompt answer.

As our own customers are pressing us for a quotation, we hope you will be able to make us an offer within a fortnight from today’s date.

We hope to hear from you shortly.

Since the season will soon be under way, we must ask you to reply by the end of this month.

Структура и оформление деловых писем

1) Заголовок

2) Дата письма

3) Наименование и адрес

получателя письма

4) Вступительное обращение

5) Текст письма

……………………………………..

………………………………………

6) заключительная формула вежливости

7) Подпись

8) Указание на приложения