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page 86

3. WRITING REPORTS

As engineers, reports are the most common form of document we will write.

Report writing is an art that we often overlook, but in many cases can make a dramatic impact on our progression.

Your reports are most likely to find their way to a superiors desk than you are to meet the individual.

Note: typically these documents are done as a long written document -this is done in point form for more mercenary reasons.

3.1 WHY WRITE REPORTS?

Reports are written for a number of reasons,

-(lets forget about this one) as a student you must do them to get marks

-to let other engineers know the results of an experiment

-to leave a record of work done so that others may continue on

-as a record you may use yourself if you must do work again some time later

-they are required for legal reasons (contract or legislation)

-they bring closure to the project

3.2 THE TECHNICAL DEPTH OF THE REPORT

This is the most common question for beginning report writers.

Always follow the doctrine - “What happens if I am hit by a car; could another pick up my report and continue?” if the answer to this question is no the report is too short.

Always ask the question - “If I was reading this before starting the project would I look at this section and say it is not needed?”. If the question we are probably best to condense the section or leave it out.

Avoid more artistic sections. If you put these in, make it clear that they are an optional part of the report and can be skipped. It is somewhat arrogant to force the reader to

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