I am applying for the position…, I am writing …

• purpose: provide the details of why you are writing:

I have enclosed my resume (a brochure, a list…)

• action: tell the reader what will happen next:

I will call you next month.

We will contact / send / correct / …

3. Closing The closing paragraph contains expectations about future

actions and polite expression – the writer thanks the reader:

Thank you for your attention (help / interest)

I look forward to your reply.

8. Salutation The complimentary closing is a polite way of ending letter.

If you are acquainted with the person you write:

Yours faithfully,

If you know a man (woman) at least by correspondence

you write: British form: Yours sincerely,

American form: Sincerely yours,

Yours very truly,

Best wishes,

Best regards, etc.

9. Signature The signature is written by hand above the typed name of

the author. It is not obligatory to indicate your position.

If near the signature there are two letters p.p. (per pro) it

means that the letter is “by warrant” or is signed by person

who has not made it, for example secretary or deputy.

10. Enclosure If some material is added to the letter the words Enclosure

(Enclosures) or the abbreviation Enc are written in the left

lower corner of the letter. You can also use the expression

We enclose…

Remember

Writing business letters make sure to tell people how

to contact you.

Parts of an Envelope

(Return address) Stamp

First Name (or initial)*Last Name

(or Company Name)

Building/House number* Street

Name

City, State * ZIP Code Country

(Receiver’s Address)

Title* First Name* Last Name

Job Title

Company Name

Street Number* Street Name

City, State* Zip Code

Country

Example

Mykola Shevchenko

fl. 51, 21, L. Tolstogo Sq.

Kyiv, 01114, Ukraine

Mr. John Wolf

Director of Marketing

Office Furniture Company

45 Sixth Avenue

Milwaukee, WI 53216, USA