Introduction and greetings

You never get a second chance, to make a first impression! If you give people a favourable first impression of yourself, you'll find them much easier to deal with. A welcoming smile and a friendly greeting put people at their ease, even if they have had a bad journey, or if they are feeling tired, worried or cross.

You know that there is a ritual way to meet and greet people. We follow certain rules or formulas. This light conversation may not carry much meaning in itself, but is designed to "break the ice" - to ease into a conversation with someone you have just met.

Making introduction is a common practice in business career. How to do that? Here are some tips: 1) Introduce the visited one to the visiting one first. 2) Introduce the junior positioned one to the senior one first. 3) Introduce the younger one to the elder one. 4) Introduce the male to the female first. 5) After conducting introduction, the introducer usually should find an excuse as to leave the new acquaintances to chat.

Some introductions are more formal than others. The use of first names indicates informality. Unless you know a client very well and he or she is the same age as you are it's better to be polite and formal rather than familiar and over-friendly. However, if you sound too formal, people may think you are being unfriendly!

Along with a handshake, nod of the head, hug, or hand gesture, we engage in small talk.

Small talk can take place between people who know each other, or at first-time meetings. When meeting someone for the first time, you are limited in what you may say and what you may not say.

You will need to know the acceptable topics of conversation: weather, sports, good news, and travel, positive comments about your host country, movies, entertainment, food, or the challenges of learning a foreign language. Subjects to avoid are: money, prices, personal health, bad news, religion, politics, and details about your family or children (unless specifically asked).

Finally, be careful about jokes! Humour varies from culture to culture, and you may offend without realizing it; there are few things more awkward than an unfunny joke, or one that is in bad taste.

Small talk may last from a few minutes to over an hour, depending upon circumstances. At its best, it results in a nice impression being made, a common interest being explored, or a rapport created that could be the basis of a future meeting or more serious relationship.

Successful negotiations

One of the most important skills anyone can hold in daily life is the ability to negotiate. In general terms, a negotiation is a resolution of conflict. Even before we accept our first jobs, or begin our careers, we all learn how to negotiate. Some people are naturally stronger negotiators, and are capable of getting their needs met more easily than others. Without the ability to negotiate, people break off relationships, quit jobs, or deliberately avoid conflict and uncomfortable situations.

Win-win, win-lose, and lose-lose are terms that refer to the possible outcomes of a dispute involving two sides, and more importantly, how each side perceives their outcome relative to their standing before it. Win-win outcomes occur when each side of a dispute feels they have won. Win-lose situations result when only one side perceives the outcome as positive. Some ideas below can help to run 'win-win' negotiations.

Don't underestimate the importance of preparation. Develop a 'negotiation strategy'. Make a list of items you want to discuss. Think over possible scenarios. Make sure that it is a 'win-win' situation. The better you are prepared, the quicker you will be able to adapt to new unexpected negotiating positions and remain in control. A negotiator should have the following four basic positions in mind when carrying out negotiations: breaking the ice, purpose, plan and agenda.

Normally about five percent of negotiating time is devoted to 'breaking the ice'. The topics from the very beginning of negotiations are usually neutral and non-business related. It is customary to ask the other party about their trip to your office. Communication skills are important at this stage. Be positive, and create a productive atmosphere of confidence and trust.

At the very beginning of the talks discuss and get an agreement on the purpose, plan and agenda of a meeting. Get feedback from the other party.

Some advice to a negotiator:

It is important to listen carefully to the other party and demonstrate that you understand their point of view. Be open-minded. Take notes, so you will be able to restore in your memory issues discussed and agreements made. Keep your objectives in mind. Pay attention to body language. If you are attentive, nonverbal language can lead you to some important clues.

If negotiations are successful and parties reach an agreement, it is essential to reach an agreement about the terms of implementation.

Document the agreement reached in a written form. Analyze, evaluate and summarize your performance, and integrate the lessons learned in your experience for the future.