HLB ISM SMM rev2

Hermann Lohmann Schiffsverwaltungs GmbH

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Chapter 2 – Company Policies & Objectives

2.1 Safety & Pollution Prevention Policy Statement

It is the Companies policy to:

-provide healthy and safe working conditions

-Maintain a safe pollution-free operating practice

-Take into account applicable codes, guidelines and standards recommended by the International Maritime Organisation (IMO), Administration, classification societies and maritime industry organisations

-Mandatory rules and regulations are complied with

Company objectives are to:

-provide for safe practices in ship operation and safe working environment

-assess all identified risks to this ship, personnel and the environment and to establish appropriate safeguards

-continuously improve the quality and Safety Management skills of personnel ashore and aboard the vessels

-be prepared for emergencies, related to both safety and environment protection

-establish a quality system that can find and eliminate all errors of the company’s products

These objectives will be achieved by:

-regular inspections and maintenance of equipment and reviews of procedures to ensure their compliance with experience gained, new technology and alteration in public demands

-maintaining high standards of safety consciousness, personal discipline and individual accountability by adherence to a comprehensive and documented system of training

-actively promoting employee participation in measures aimed at improving safety and protecting the environment

-to keep all personnel fully informed of any known or potential hazards that may affect themselves; INFORMATION IS THE KEY TO SUCCESS!

-their colleagues, the ship or the environment by transmittal or pertinent documentation

-ensuring adherence at all times to the documented operating procedures by a system of internal verification of procedures and activities

-continuously reviewing all mandatory rules, regulations, industry codes and guidelines that are relevant to specific ship types and trades

All employees are expected to comply with Quality, Safety and Pollution Prevention Regulations and Procedures at all times and to take the necessary precautions to protect themselves, their colleagues, the ship, its cargo and/or the environment.

Signed:

The Managing Director

Capt. Hermann Lohmann

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2.2 Drug and Alcohol Policy

On board the ships of this Company no illegal drugs are allowed!

Alcohol and legal drugs are dangerous to the people’s health and can lead to severe illness. On the one hand nobody can permit people using alcohol and legal drugs. On the other hand people working aboard of seagoing vessels have to give their best at any time when they are on board. Crew members and Officers being not able to work due to the influence of alcohol or drugs are a danger to the ship and to the life of others.

The Company does appeal to all persons on board not to drink any alcohol and will not tolerate any mistake due to the influence of alcohol or (il-) legal drugs.

SEAFAERERS ON BOARD BEING ADDICTED TO DRUGS OR ALCOHOL HAVE TO BE SEND HOME IMMEDIATELY!

Signed:

The Managing Director

Capt. Hermann Lohmann

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Chapter 3 Responsibilities & Authorities

3.1 Organisation Chart Ashore

Management:

Capt. Hermann Lohmann

(Managing Director)

Lisa Einhaus

Nautical & Technical Department:

ISM & ISPS:

Capt. Jörg Wellbrock

Pieter Uitermark

(DPA & CSO)

(Superintendent)

Capt. Hermann Lohmann

(DPA & CSO Deputy)

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3.2 Job Descriptions and Description of Function of Shore based Personnel

3.2.1Managing Director

3.2.1.1General

The Managing Director has the overall responsibility for the Company and the vessels taken under Management.

He has the ultimate responsibility to implement and follow-up the Quality, Safety and Pollution Prevention Policy for the Company.

3.2.1.2Responsibilities

The Managing Director is responsible for:

-Implementing the Quality, Safety and Pollution Prevention Policy of the Company

-Motivation of all personnel of the Company in observation of the policy

-Having a Management Review at least once a year or earlier as deemed necessary (Form REP01)

-Providing resources for proper functioning of the Safety Management System (SMS)

-Approving of the Company’s Audit Plan ensuring that sufficient resources are provided allowing the Audits and Corrective Actions to be professionally conducted and followed up

-Reviewing annually the Company’s Safety and Pollution Prevention Policy

3.2.1.3Authorities

The Managing Director has the overall authority concerning quality safety and prevention of pollution. He has the right to request information from every employee and manager in the Company in order to update his knowledge about the status and operation of the Safety Management System (SMS).

3.2.1.4Reporting

Reports to the shareholder(s) to be submitted at least once a year.

3.2.1.5Substitute

In the case the Managing Director is not reachable or in another way is not available his alternate can take over most of his duties.

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3.2.2Superintendent

3.2.2.1General

The Superintendent is responsible for the techniques on the ships of the Company. He is also responsible for updating the documentation (except for the ISM Documentation).

3.2.2.2Responsibilities

The Superintendent is responsible for

-documentation on board

-the whole technique of the ships

-inspection and supervising if one ship will stay in a shipyard

-Class Surveys (time schedule, requirements, inspections)

-Shore based calculation for cargo operation if requested

3.2.2.3Authorities

The Superintendent has the authority to:

-Have access to all documentation aboard

-Have access to the ship related documentation ashore

-Give advices to shipboard crew

3.2.2.4Reporting

Reports to be drawn up to the Managing Director and DPA. Occasionally, copies of such report to be forwarded to the vessel’s head, too.

3.2.2.5Competence

-a nautical and/or technical license

-basic knowledge about the technical data of all ships of the company

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3.2.3The Designated Person Ashore (DPA)

3.2.3.1General

The DPA ensures safe operation of each ship and provides a link between the Company and those aboard. He is assigned as staff member in the organisation, is part of the Management Team ashore and reports directly to the Managing Director. The DPA ensures that adequate resources and shore based support are applied by the DPA and thus he is in charge of all relevant documents and forms of the company.

3.2.3.2Responsibilities

The DPA is

-ensuring that the requirements described in the ISM Code are introduced and maintained at the correct level

-monitoring the safety and pollution prevention aspects of the operation of each ship

-ensuring that adequate resources are applied

-ensuring that shore based support is applied

-maintaining the Safety Management System

-evaluating the (Incident) Reports

-assisting the Management in analysing the causes of incidents

-keeping himself updated in rules, regulations and guidelines in shipping as far as relevant for the Company and keeps the Management and/or the vessel’s head duly informed accordingly

-verifying that, to correct unwanted situations, actions selected are implemented

-planning and monitoring internal and 3rd parties Audits

-assigning Internal Auditors

-planning Management Review meetings and keeping minutes of such

-responsible for Non Conformities in the Company but also for Non Conformities of Flag and Port State Controls

-taking care of the Non Conformity Reports and has to analyse necessary corrective actions

-analysing changes to procedures and the ISM-Manual

3.2.3.3Authorities

The DPA has direct access to the Managing Director of the Company.

He has the right to request information from every employee and Manager in the Company in order to collect information on status and operation of the Safety Management System.

3.2.3.4Reporting

He reports directly to the Managing Director.

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3.5 Organisation Chart Ship

MASTER

Chief Officer

Second Officer

Chief Engineer

Ratings			Cook	Engine Rating

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3.6 Job Descriptions and Descriptions of Function of Shipboard Personnel

3.6.1 Master

3.6.1.1 General

The Master is responsible for the ship under his command according to national legislation, international conventions and regulations and according to the Companies’ specific instructions.

He is the head of the Shipboard Management Team (SMT).

The Master has the overriding authority and the responsibility to take any action he considers to be in the best interest of the safety of the Crew, passengers, vessel, cargo and the marine environment.

3.6.1.2 Responsibilities

The Master is responsible for:

-implementation of the Safety and Pollution Prevention Policy of the Company

-motivation of the Crew in the observation of that policy

-issuing orders and instructions in a clear and simple manner

-reviewing Safety and Pollution prevention activities

-regular verifying delegated and required activities

-regular review of the SMS and recommendation of improvement to the Company

-reporting defects to the Company and other matters with the implications for safe operations or pollution risk and which require the assistance of the Company

-execution of the On Board Training Programme as directed by the Company

-investigation and reporting of Non-Conformities, accidents, Near-Misses and hazardous situations (incidents) to the Company

-ensuring that all “controlled” documents on board are up to date and issued as per Company procedures

-requiring assistance from the Company as may be deemed necessary to ensure safe and pollution free operation of the ship

-ensuring that Statutory and Class Surveys are carried out in time

3.6.1.3 Authority

The Master has the authority to

-request assistance from the Company as he deems necessary

-assign special duties to the Crew

-issue instructions and orders to the crew

3.6.1.4 Reporting

The Master reports to the Company.

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3.6.2 Chief Engineer

3.6.2.1 General

He is the head of the Engine Department and Member of the Shipboard Management Team (SMT).

3.6.2.2 Responsibilities

The Chief Engineer is responsible for:

-efficient and safe operation and maintenance of all engine and powered equipment in the Engine Room and on Deck

-ensuring that the engine crew follows safe working practices as defined in Company procedures

-ensuring that all technical department officers and ratings are familiar with relevant procedures

-maintenance and records of all planned and un-scheduled maintenance in accordance with requirements and Company procedures

-ensuring Statutory and Class Surveys are carried out on all engines and equipment covered by such requirement

-maintenance of stand-by equipment and systems in a completed state of readiness to meet any emergency requirement

-testing stand-by systems on a regular basis and in accordance with Company procedure

-notifying the Master immediately of any defects which may affect ships safety or put a risk to the Marine environment

-investigating incidents and applying corrective action as agreed with the ship’s Master

-regular inspections of all plant and equipment aboard

-ensuring that Oil Record Book and Engine Log Book are accurate and up to date

-identification of potential ship hazards associated with engine operations and advising the Master accordingly

-instruction to cadets, junior officers, rating on relevant procedures

-ensuring that sufficient spare parts for his area are available

-maintenance and filing of all documents and reports related to the Engine Department

3.6.2.3 Authority

The Chief Engineer has the authority to

-assign engineer officers or ratings specific roles with respect to the engineering department’s responsibilities und the SMS

-order, in consultation with the Master, spareparts and consumables for his department

3.6.2.4 Reporting

He reports to the Master and/or the Superintendent (see 3.2.2).

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3.6.3 Chief Officer

3.6.3.1 General

He is the head of the Deck Department, replaces the Master in his absence and is member of the Shipboard Management Team (SMT).

3.6.3.2 Responsibilities

The Chief Officer is responsible for:

-keeping safe navigational watch

-assisting the Master during manoeuvring

-cargo operations and related safety

-liaisons with related shore authorities and ensuring awareness of SMS

-ensuring that Deck Crew follows safe working practices as defined in Company procedures

-identifying potential ship hazards associated with deck operations and advising the Master accordingly

-instructing cadets, junior officers, rating on relevant procedures

-notifying the Master immediately of any defects which may affect ship safety or put at risk the Marine environment

-investigating incidents and applying corrective action as agreed with the Master

-maintenance of the deck equipment, safety, lifesaving, fire fighting, pollution prevention equipment and hull

-ensuring that sufficient spareparts for his area are available

-maintenance and filling of all documents and reports related to the deck department and cargo

-issuing permits related to hot/cold work, confined space and working aloft

-training and familiarization of all new Crew Members joining the ship on the safety aspects of ship and cargo

-programming all safety and anti-pollution exercises in accordance with statutory regulations and Company procedures

-posting and instructing the Crew in all relevant data regarding dangerous cargo

-maintenance of charts and nautical publications

-maintaining all “controlled” publications and guidelines according to the controlled publication list

3.6.3.3 Authority

The Chief Officer has the authority to

-assign duty officers and rating specific duties

-request for training, if required for his competence for his next level

-order, in consultation with the Master, spare parts and consumables for his department

-propose any changes with respect to the SMS

3.6.3.4 Reporting

He reports to the Master and, occasionally, directly to the Company.

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