HLB ISM SMM rev2

Hermann Lohmann Schiffsverwaltungs GmbH

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3.6.4 Second Officer

3.6.4.1 General

The Second Officer is in addition to his duties as Navigation Officer also responsible in coordination with the Chief Officer (see 3.6.3) for the correct working and availability of all safety and life saving equipment and that the crew is prepared for all possible emergencies.

3.6.4.2 Responsibilities

The Second Officer is responsible for:

-maintaining safetyand protection equipment in such way that they are sufficient and ready for use

-reporting deficiencies to the Master

-keeping a record of all safety and protection equipment

-training and familiarization of all new Crew Members joining the ship on the safety aspects of ship and cargo

-reporting all defects on protection, safety and life saving equipment and equipment that need replacement or repair to the Chief Officer

-programming all safety exercises as defined by statutory instruments and ship procedures

-recording all safety and anti-pollution exercises in accordance with statutory regulations and Company procedures

-identify and communication of language problems among Crew Members and advise the Chief Officer accordingly

-identify any deficiencies in Crew Members training and advise the Chief Officer accordingly

-posting and instructing the Crew in all relevant data regarding dangerous cargo

3.6.4.3 Authority

- request for training if required for his competence

- request for advise on matters of safety and pollution prevention to the DPA if not properly addressed through the normal channels

- ordering, in co-operation with the Chief Officer, protective, safety and life saving equipment - reporting all disputes to the Master and/or the Chief Officer

3.6.4.4 Reporting

He reports to the Chief Officer and the Master.

3.6.4.5 Additional

If required by the Master the Second Officer can be engaged in addition to his duties as second Officer for the following works:

1. ISPS Watch keeping in port.

2. General deck maintenance works.

3. Preparation of cargo hold.

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3.6.6 Engine Room Rating

3.6.6.1 General

The Rating assists in all maintenance, cleaning and watch keeping duties as assigned by the Master or the Chief Officer/Chief Engineer respectively 2nd Engineer.

3.6.6.2 Responsibilities

The Engine Room Rating is responsible for

-reporting damages and irregularities immediately to the 2nd Engineer respectively the Chief Engineer

-using the personal safety equipment needed for the job

-when executing hazardous work he follows the work procedures advised by the Company respectively his supervisor

-familiarizing with the safety procedures in the Engineers area

-preparing himself in the duties assigned in the Fire and Muster Roll

3.6.6.3 Authority

- request for training if required for his competence

- request for advise on matters of safety and pollution prevention to the DPA if not properly addressed through the normal channels

3.6.6.4 Reporting

He reports to the Chief Engineer.

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3.6.7 Deck Rating

3.6.7.1 General

Assist in all maintenance, cleaning and watch keeping duties as assigned by the Chief Officer

3.6.7.2 Responsibilities

The Deck Rating is responsible for:

-reporting damages and irregularities immediately to the Chief Officer

-using the personal safety equipment needed for the job

-when executing hazardous work he follows the work procedures advised by the Company respectively his supervisor

-familiarizing himself and the Deck Ratings with the safety procedures

-preparing himself in the duties assigned in the Fire and Muster Roll

-he is a member of the Safety Committee

3.6.7.3 Authority

- request for training if required for his competence

- request for advise on matters of safety and pollution prevention to the DPA if not properly addressed through the normal channels

- assigning of duties to the deck ratings

3.6.7.4 Reporting

He reports to the Chief Officer.

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3.6.9 Cook

3.6.9.1 General

The Cook is responsible for matters related to healthy preparations of meals, hygiene in the accommodation and sufficient amount of food and beverage for the voyage.

He advises the SMT on matters related to the above.

3.6.9.2 Responsibilities

The Cook is responsible for:

-weekly preparation of the menu for Officers and Crew

-cleaning of all areas under his responsibility

-maintenance of the accommodation in co-operation with the Chief-Engineer

-the control of the refrigeration areas and temperatures

-keeping stock of stores and provisions on an acceptable level

-fulfil jobs as assigned in the Fire and Muster Roll (e. g. assistance during mooring operations)

-familiarize people reporting to him in safety and job related matters

3.6.9.3 Authority

- request for stock and provisions in co-operation with the Master - request for training if required for his competence

- propose any changes with respect to the SMS

- request for advise on matters or safety and pollution prevention to the DPA if not properly addressed through the normal channels

3.6.9.4 Reporting

He reports to the Master.

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3.7 Watchkeeping in port

3.7.1 General

It is the Master’s decision to arrange Port watch according the circumstances and in compliance with ISPS.

On any ship safely moored or safely at anchor under normal circumstances in port, the Master shall arrange for an appropriate and effective watch to be maintained for the purpose of safety and security.

Watch arrangements:

Arrangements for keeping a deck watch when the ship is in port shall at all times be adequate to:

Ensure the safety of live, of the ship, the port and the environment and the safe Operation of all machinery related to cargo operation;

Observe international / national and local rules; and

Maintain order and the normal routine of the ship.

The Master shall decide the composition and duration of the deck watch, depending on the conditions of mooring, type of the ship and character of duties. If the Master considers it necessary, a qualified officer shall be in charge of the deck watch. The necessary equipment shall be so arranged as to provide for efficient watchkeeping.

3.7.2 Prior taking over the deck watch

The crew member in charge of the deck watch shall inform the relieving officer of the following:

The depth of the water at the berth, the ship's draught, the level and time of high and low waters; the securing of the moorings, the arrangement of anchors and the scope of the anchor chain, and other mooring features important to the safety of the ship, the state of main engines and their availability for emergency use.

All work to be performed on board the ship , the nature, amount and disposition of cargo loaded or remaining , and any residue on board after unloading the ship;

the level of water in bilges and ballast tanks;

the signals or lights being exhibited or sounded

the number of crew members required to be on board and the presence of any other person on board

the state of fire-fighting appliances;

any special port regulations

the Master's standing and special orders;

the lines of communication available between the ship and shore personnel, including port authorities in the event of an emergency arising or assistance being required

Any other circumstances of importance to the safety of the ship, it's crew, cargo or protection of the environment from pollution

The procedures for notifying the appropriate authority of any environmental pollution resulting from ship's activities.

Relieving crew member, before assuming charge of the deck watch, shall verify that

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the securing of moorings and anchor chain is adequate;

the appropriate signals or lights are properly exhibited or sounded

safety measures and fire protection regulations are being maintained;

they are aware of the nature of any hazardous or dangerous cargo being loaded or discharged and the appropriate action to be taken in the event of any spillage or fire

No external conditions or circumstances imperil the ship and that it does not imperil others.

3.7.3 Taking over the deck watch

Crew member in charge of the deck watch shall not hand over the watch to their relieving crew member if they have any reason to believe that the latter is obviously not capable of carrying out watchkeeping duties effectively, in which case the Master shall be notified accordingly. Relieving crew member of the deck watch shall ensure that all members of their watch are apparently fully capable of performing their duties effectively.

If, at the moment of handing over the deck watch, an important operation is being performed, it shall be concluded by the crew member being relieved, except when ordered otherwise by the Master.

3.7.4 Performing the deck watch

The crew member in charge of the deck watch shall:

Make rounds to inspect the ship at appropriate intervals and pay particular attention to:

The condition and securing of the gangway

Anchor chains and moorings, especially at the turn of the tide and in berths with large rise and fall, if necessary, taking measures to ensure that they are in normal working condition.

The draught , underkeel clearance and

The general state of the ship, to avoid dangerous listing or trim during cargo handling or ballasting;

The weather and the sea state

The observance of all regulations concerning safety and fire protection

The water levels in bilges and tanks,

All persons on board and their location, especially those in remote or enclosed spaces,

The exhibition and sounding, where appropriate, of lights and signals.

In bad weather or on receiving a storm warning, take the necessary measures to protect the ship, persons on board and cargo.

Take every precaution to prevent pollution of environment by the ship.

In an emergency threatening the safety of the ship, raise the alarm, inform the master, take all possible measures to prevent damage to the ship, it’s cargo and persons on board, and, if necessary, request assistance from the shore authorities or neighbouring ships;

Be aware of the ship's stability condition so that, in the event of fire, the shore fire-fighting authority may be advised of the approximate quantity of water that can be pumped on board without endangering the ship

Offer assistance to ship's or persons in distress.

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Chapter 4 Master’s Responsibilities & Authorities

4.1 Statement of Master’s Overriding Authority

In this Company the Master has the overriding authority and the responsibility to make decisions with respect to quality, safety and pollution prevention and to request the Company’s assistance as may be necessary.

This includes:

1.The Master gives orders and instructions in a clear and simple way and language, so that he can be understood by everyone independent of his knowledge’s.

2.He has to take care that all Class’, Flag States’, Port States’, Charterers’ and Owners’ requirements will be fulfilled. He has to keep in mind that authority requirements are of highest priority.

3.Master has to ensure that all Officers and Crew members have their valid and original Certificates with them due to the Flag State requirements. All Crew members and especially the officers have to be able to fulfil their job.

4.2Implementation and maintenance of SMS

The Master aboard the ship is responsible for the implementation and maintenance of the SMS but he can request the Company’s assistance as may be necessary.

The SMS has to become a guideline for every Crew member.

To ensure that the SMS is followed by every Crew member the Captain has to

1.Motivating the Crew in being an example in following up the SMS. The Master has to monitor the enthusiasm of the Crew concerning fulfilling the SMS related requirements. Deviations should be noticed, analysed and removed.

2.issue appropriate orders and instructions in a clear and simple manner.

4.3Master’s verification

On board the Master has to verify that

1.specific requirements are observed

2.specific actions are taken

3.that reviews are done and reported to the shore-based management (Master’s Review)

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Master’s Verification List

Including, but not limiting to following ISM related topics:

-new joining Crew inductions

-Chief Mates and Chief Engineers Handover Notes

-Emergency Drills and Exercises

-List of Medicinces

-Safe Working / Permit to Work

-Maintenance of Safety Equipment

-Conduct of Safety and Fire Fighting Equipment tests

-Bunker / Lub oil reserves

-Cargo Records

-stowage plans

-stability calculation

-dangerous goods and treatment

-damage reports

-Oil Records

-Garbage Disposal Records

-Class Surveys (Certificates and List with date of expiry)

-Maintenance of ship structure / equipment

-Officers and engineers familiarity with SMM Manuals (acknowledgement sheets)

-Implementing the safety and environmental protection policy of The Company

-Motivating the Crew in observation of that policy

-Reviewing the SMS and reporting its deficiencies to the shore based management

-Overriding authority and responsibility of the Master is defined including decisions with respect to safety and pollution prevention and requesting the Company’s assistance as may be necessary

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4.4 Bridge Operation

The competence and vigilance of the officer of the watch provide the most direct means of avoiding dangerous situations. To ensure this, the vessel must have on board the Bridge Procedures and personnel make themselves familiar with this. Procedures have to follow the relevant checklists as a guideline. The Master ensures that the procedures are known to all concerned personnel and are in use during respective operation.

Following Tasks-/Checklists are available:

	Arrival Bridge	CL01
	Preparation for Sea –Outbound-	CL03
	Preparation for Port Arrival	CL04
	Changing Over the Watch	CL05
	Anchoring and Anchor Watch	CL06
	Restricted Visibility	CL07
	Departure Bridge	CL02

Nautical officers have to report completion of checklist and remarks, if any, into the logbook.

Following procedures will be issued as standing orders by the Master:

Navigation, Deep Sea

Navigation, Coastal Waters

Navigating in Heavy Weather or in Tropical Storm Areas

Navigating in Ice

Navigating under restricted Visibility

Navigating in shallow waters

All nautical officers have to sign these orders when sign on.

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4.5Records of navigational activities and daily reporting

4.5.1Daily Report

The daily report, as E-Mail, Fax or Telex, except in port shall contain following, unless otherwise instructed by operator/charterer:

aships name and voyage number (load/disch)

bdate/ lt /utc

ccourse

daverage speed

eactual speed

flat/lon

ghfo/mgo/lubs/sludge r.o.b in mts

hcons/24 hrs in mts

ipitch in %

jweather (wind, direction, speed and seastate)

keta next port (in local time)

lremarks, if any (e. g. details of any external or internal conditions that are affecting the ship’s voyage or the normal safe operation of the ship)

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