Meeting - Agenda Setting Quiz

Instructions: Finish the sentence with the correct phrase.

1. Which sentence might you hear at the beginning of a presentation?

A Ladies and gentlemen, thank you for arriving today

B Ladies and gentlemen, thank you for appearing today

C Ladies and gentlemen, thank you for coming today

D Ladies and gentlemen, thank you for showing your faces today

2. The _________ of today’s presentation is to discuss my findings.

A purpose

B reason

C cause

D points

3. Now, __________ begin by introducing myself.

A allow me

B let me

C I

D presentation

4. I’d be very happy to __________ you to ask questions at the end of the session.

A tell

B invite

C order

D request

II. Read the Section ‘Presentations: body’

After you have greeted your guests, you will begin to go through the main body of your presentation. It's very useful to have some visual aids - some slides, pictures or graphs that help explain what you are saying. Sometimes they can also help to keep your audience interested in your presentation!

Think

Imagine you are giving a presentation and using some visual aids. What phrases might you use to draw your audience’s attention to these slides?

Here is a list of phrases you might find useful

Now look at two examples of people giving presentations.

Clip 1

“If you have a look at this first graph, you can see that our sales topped 50 million the year before last. Then last year sales dropped to 40 million, with a slight recovery at the end of the financial year. However, this year sales have continued to drop to an all time low of 30 million. Now let’s look at our market share. As you can see, we have 25% of the market share, 10% down on last year.”

Clip 2

“A good example of how important internal communications are is shown by some findings from research that we have recently undertaken. Good communications is a very key factor in staff motivation. If you look at this slide, you will see how important it is to get the basics in place. You need to identify your communication requirement, agree your objectives and success criteria, identify your target audiences, define the content of your message and determine the style of delivery. A good illustration of the communication process is when all those basics fall into place naturally.”

Presentations- Body Quiz

Instructions: Finish the sentence by choosing the correct words and writing them into the empty boxes.

1. ______ _________ _________ ________ this first graph, you can see that our sales have increased by 25% in the last year

take / see / look / watch / if / you / at

2. ________ _______ _____ ________ , we have a large percentage of the market share.

see / watch / you / as / know / they / can

3. We find that good communication is a ____ ___________ in improving staff morale.

key / point / thing / factor / reason

4. ___ _______ ______________ ____ the importance of good communication can be seen here

example / in / a / of / soon / at / good

III. Read the Section ‘Presentations: questions’

At the end of your presentation, you may wish to open the floor to questions – to ask if anyone has any questions about your presentation.

Think

Imagine it is the end of your presentation and you are asking if there are any questions. What phrases might you use or hear?

Here is a list of phrases you might find useful

Examples:

Tim: Ladies and gentlemen, if you have any questions, I'd be happy to answer them now.

Carrie: Yeah, can I just ask, graph number 3, that last one you showed us, can you explain to me where you’re intending to find the extra income to increase the designer range in the maternity wear?

Tim: Yes, a very good question. I’ve looked at the office wear range and it’s quite heavy on material, holiday wear tends to be much lighter, much smaller amounts of material involved and I ...

Presentations - Questions quiz

Instructions: Finish the sentence with the correct phrase.

1. If you have any questions, _____________ to answer them now.

A I would like to be able

B I would be happy

C I would have been happy

D I was happy

2. Can I ______________...?

A just ask?...

B you ask?...

C only ask?...

D ask it?...

3. Can you ____________....?

A tell me it?

B tell to me?

C explain to me?

D explain me?

4. Yes, a very ____________.

A good question

B question

C obvious question

D lovely question

IV. Read the Section ‘Presentations: tips’

So what makes a good presentation? In this unit, we hear some tips from people who have made presentations about how to make yours more effective and enjoyable for your audience.

Think

Think about the presentations that you have been to. What were the characteristics of the good ones?

Examples:

1.

2.

Male: With a presentation, I think the aims and the structure need to be clear.

Male 2: I like to wait until the end of the presentation before people feed back on what I’ve just said, rather than interruptions throughout the presentation.

Male 3 I think of a presentation … If you’re standing up in front of a group of people, you need to make sure you’re entertaining, make sure you’re engaging, make sure you’re interesting, make sure you’re relevant, make sure you’re talking to the right audience.

Female: Don’t make it too long, otherwise people fall asleep! Be short, precise and to the point, definitely.