Intentions, the writer's position in the company, the enclosures, opening salutations, underneath, a signature, refers, formula

In your _____________, it is polite to use the reader's name if you know it. The first paragraph of a letter usually ___________ to any previous contact or correspondence and states writer's ____________. The final paragraph is usually a polite ___________. The writer of the letter signs it and the name of the writer is typed___________ (it is often difficult to read___________). ____________ is typed under the name, so the reader knows who he/she is dealing with. If anything is enclosed with the letter, you write Encl, at the bottom, partly to remind the writer to put in _____________, but also that the reader will know immediately if anything has been left out.

IV. Writing.

Ex 1. Put these addresses, names and dates in the correct places in the following two letters:

1. Mrs E Lant

31 Ilford Road

London SW1 2XJ

2. Mrs Lant

3. E Lant (Mrs)

4. 31 Ilford Road

London SW1 2XJ

5. Sales Department

London Goods Ltd

12 Martindale Road

London SE5 6BA

6. London Goods Ltd

12 Martindale Road

London SE5 6BA

7. Sirs

8. Philip Gallagher

Sales manager

9. 16 th October, 1991

10. 21 st October, 1991

11. faithfully

12. sincerely

1

2

3

Dear 4

I saw your advertisement in the Daily Sun and I would be grateful if you would send me a copy of your catalogue.

Yours 5

6

7

8

9

Dear 10

Thank you for your letter of 16 th October. I enclose our catalogue as requested.

Yours 11

12

Ex 2. Can you find 7 mistakes in this letter?

John Naunton

17 Brick Street

London SWL

Breakaway

84 Clarendon road

Colchester

4 th March 1998

Dear Sir

I your advertisement saw for holiday cottages in the Guardian newspaper.

Could you please to send me a copy of your 1998 brochure, and include an information such as price lists and booking arrangements?

I look forward to hear from you, and thank you in advance.

Yours sincerely

John Naunton

Ex 3. Write a letter in reply to this advertisement, which you saw in a magazine called Today. You also want to know about accommodation and the cost of living in London.

Is there any other information you would like?

The experts in French teaching in the centre of London

• General French classes

• Executive classes

• Social Club

for a brochure contact:

20 Spanish Place

London VLI

Tel: [phone]

A ccord s chool

Ex. 4 Letter format refers to the way in which you type a letter - where you indent and where you place certain kinds of information. There exists a number of letter formats. Two of the most often used in the business world are: