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III. Listen again and complete the extracts.

1. Look, Tracy, I understand what you’re ____(1), but it just isn’t

possible anymore.

2. We’ve got to do something about it. Ok, ____ ____(2) this?

____ ____(3) we keep five spaces for staff, and it’s first come, first served?

3. There is another ____(4). How about if the staff park their cars in the

car park near the station?

4. OK, Tracy. What if we ____(5) help towards the cost? We

____(6) be able to pay, say, 30 percent.

IV. Discuss whether the extracts in Exercise III are examples of calming people down or creating solutions.

Useful language

Calming down a negotiation

I understand what you’re saying.

I can see your point of view.

Well, I know/see what you mean.

Why don’t we come back to that later?

Let’s have a break and come back with some fresh ideas.

Creating solutions

A compromise could be to

How about if

What if …

Let’s look at this another way …

Another possibility is …

It’s worth considering …

Closing a negotiation

Let’s see what we’ve got.

Can I go over what we’ve got?

Let’s go over the main points again.

Ok, I think that covers everything.

We’ve got a deal.

Fine. Right. That’s it then.

V. Work in pairs. Role-play this situation.

One day the staff find that prices have risen by over 50% in the staff restaurant. This is because the company has stopped subsidizing all drinks and meals. Their union representative meets the general manager to discuss the situation. You are either the union representative or the general manager. Use the information given below.

Union representative

The workers are very unhappy with the price increases. They think that the subsidized restaurant is part of their terms and conditions of work. They are also angry that management did not discuss their plans with them first. You want to negotiate a solution to the problem. Your objectives are:

  1. to get subsidized meals back immediate, or

  2. to postpone the cuts in subsidies until the staff have been properly consulted.

General Manager

You think the staff restaurant still offers good value for money, despite the cuts in subsidies. Prices are similar to those in other companies in your area. The company has to reduce costs or the staff’s salaries will be reduced. You want to negotiate a solution to the problem. Your objectives are:

1. to listen carefully to what the union representative says.

2. to explain why the cuts in subsidies are necessary.

CASE STUDY

European Campers

Background

Todd Foster became Marketing Manager of European Campers a year ago. The company, which was founded by Charles Holden, its Chief Executive, is based in Bordeaux, France. It makes and sells camping and outdoor equipment.

Todd, aged 34, is an American with a Master’s Degree in Business Administration (MBA). Since Todd joined the company two years ago, profits have risen dramatically and a company is enjoying great success.

A problem with the top salesman.

Olivier Moyons has three sales areas: France, Spain and Italy. He has been with the company for twelve years and everyone agrees that he is a brilliant salesman. His results are outstanding. In fact, the sales from his areas amount to 24% of the firms total sales. Unfortunately, however, Olivier is very difficult to manage. Todd cannot control him properly and this is causing problems.

Here are some examples of Olivier’s unacceptable behaviour:

  • Olivier spends far too much money on entertainment and gifts for his customers. His expenses are much higher than all the other representatives.

  • He only sent five sales reports last year instead of sending twelve (one each month).

  • He crashed his company car. He blamed bad road conditions but Todd believes he had drunk too much alcohol.

  • He has still not introduced Todd to the biggest buyers in his areas. He says buyers are too busy to meet Todd.

  • He often does not call back when Todd leaves messages on Olivier’s mobile phone.

  • He has missed several important meetings, saying that he is unwell or feels stressed.

Conflict

Two weeks ago Olivier got a large order from a department store chain for some camping tables and chairs. However, the equipment had to be delivered by the end of the month, at the latest. When he telephoned the Production Manager Jacques Picard to arrange delivery of the goods, Jacques told him that he could not produce the goods and deliver them by that date. Olivier became very angry and was extremely rude to him. Jacques complained to Todd about Olivier’s behaviour. Jacques explained that a very good customer had also placed an order for some tables and chairs, and this order had to be given priority. Jacques ended the conversation by saying, ‘Olivier may be a good salesman, but no one likes him here. He’s rude and cares only about himself. He’s impossible to work with’.

Listening

At the beginning of the week, Olivier arranged to meet Todd at the head office in Bordeaux.

Listen to this extract from their conversation, make notes.

(Market Leader Pre-Intermediate Unit 10.4)

Task:

    1. You are negotiating as either:

  • Charles Holden, Chief Executive, or

  • Todd Foster, Marketing Manager

You disagree about how to handle the problem with Olivier Moyons. Try to negotiate a suitable solution. Read your role card, prepare for your meeting and then negotiate solution to the problem.

    1. Meet as one group and compare the decisions you have taken. Try to persuade your colleagues that your solution was the best.

Charles Holden

You like both Todd Foster and Olivier Moyons. Olivier is a difficult employee, but you have been friends with him for years. He’s very valuable to the company. You’d like to keep Olivier if possible and to find ways of dealing with the situation.

Todd Foster

You want Olivier Moyons to leave the company. Try to persuade Charles Holden to let Olivier go. If Charles does not agree, try to negotiate a suitable solution to the problem.

Writing

You are Head of Personnel at European Campus. Write a letter to Olivier Moyons, informing him of the result of the meeting between Charles Holden and Todd Foster. Use the Writing File.

European Campers

100, Avenue de la Republique

33405 Bordeaux

Dear Mr. Moyons

I am writing to inform you of the outcome of the recent meeting between Charles Holden and Todd Foster……

MODULE 6