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2. Work in pairs. Look at the topics in the box below and answer the following questions.

  • Which three topics do you think are the best to start a conversation with a business person you have just met?

  • Which topics is it better no to talk about?

books and films

business associates you both know

the company

food and drink

hobbies

illness

marriage

money problems

music

politics

recent events in the news

religion

sport

travel and holidays

3. Arriving at the company

1) At reception

To explain why you are there, say: I have an appointment with Mr. (Mrs., Miss) in Personnel. If you want other things too, say: But first, could you tell me (where the toilet is)?

2) Getting pass the secretary

If you make a ‘cold call’ (without an appointment), you could have difficulty in getting pass the secretary of the person you want to see. Here are a few suggestions of things you might say to the secretary.

  1. I don’t mind waiting until he’s free.

  2. I’m sorry, I tried to ring in advance, but I couldn’t get though.

  3. Could I have a word with him on the phone?

  4. Would you tell him I’m here, please?

  5. I’m sure he’d be sorry if weren’t able to meet.

  6. I’m only here for a brief visit before I return home.

  7. It should only take a few moments. Is he in the office?

Which phrases would you use in the following dialogue?

You

Secretary

You

Secretary

You

Secretary

You

Secretary

You

Secretary

You

Secretary

You

Secretary

You

Secretary

I wonder if I might have a word with Mr Rodgers?

I’m afraid he can’t see you without appointment.

_______________________________________

I’m sorry, but he can’t let you see him unless you’ve arranged a meeting.

____________________________________________

Sorry but I have my instructions.

____________________________________________

Mr Rogers is a very busy man, you know.

___________________________________________

He did ask me not to disturb him.

___________________________________________

He did ask me not to disturb him.

____________________________________________

I’m afraid he isn’t available at the moment.

____________________________________________

Very well, I’ll tell him you’re here.

4. Put the sentences into the correct order.

That’s OK, Mr. Green. Please take a seat and Mr. Segura will be with you soon.

Good. I’m John Green of Price Marwick. I have an appointment with Antonio Segura.

Yes, I’m a little early.

Ah yes, Mr.Green. Your appointment is for three o’clock.

Yes, that’s right.

Sorry, could you give me your name again, please?

Good afternoon. Is this the accounting department?

John Green. And the company name is Price Marwick.