XII. Writing Minutes of a Meeting

Exercise 1. 1.T; 2. F; 3. T; 4.F; 5.F; 6. T; 7. T; 8. F; 9. T

Exercise 2. 4. Contact information; 8. Inside address; 11. Salutation

Exercise 3.

MINUTES OF THE MEETING

Company: Forsell Consultant Date: 23 June 2009 Time: 10am to 12am Venue: Command Center, Forsell HQ

Attendees:

7. John McClane, Branch Manager

8. Jacklynn Victor, Principal Consultant

9. Long Ah Kau, Senior Consultant

10. Salamon Selamat, Field Consultant

11. Mydin, Senior Marketing Executive

12. Siti Nurhaliza, Operations Executive

Agenda:

1. Proposal to organize Career Talk

2. New recruitment drive and strategy

3. AOB

1. Proposal to organize career talk

This is an initial discussion to follow up on Politeknik Johor’s invitation for Forsell Consultant to hold a Career Talk in their college for graduating students in Diploma and Certificate. On Monday, the Dean of Politeknik Johor contacted Forsell’s office and has asked Forsell for event proposal (RFP).

No	Item	Details
1	Event structure	2-day event to be held on weekend. Actual dates TBA and to be decided by event committee.
		Possibility to extend other students and graduates from other schools and tertiary institutions.
2	Formation of Secretariat	McClane elected as Event Director, and to be assisted by Ah Kau as assistant.
		McClane and Ah Kau to appoint committee members and announce in 2 days. Committee to have first meeting in 3 days.
		Other meeting attendees to leverage assistance and brainwash ideas.

2. New recruitment drive

Company’s expansion has resulted the need for additional staff and consultants. Discussion was aimed to draw strategy for attracting new personnel and talents

No	Item	Details
1	Issue and scenario	Mydin suggested Forsell to implement new strategy and plan to capture new talents in the company.
		According to Mydin, existing strategy is not bearing fruit and not meeting expectation.
		Salamon and Siti endorsed Mydin’s suggestion.
2	Brainstorming new strategy	10 new strategies are brain stormed, 3 were agreed upon. The 3 are:
		a. Going TV. Ah Kau to check the pricing and process with a number of TV stations.
		b. Radio advert. Siti to check pricing and process with a number of radio.
		c. Internet banner advertising. Mydin to discuss with a few internet ads companies and shortlist a minimum of 3 advertisers.

3. Any Other Business

No	Item	Details
1	Flexible working hours	Salamon raised suggestion for company to allow flexible working hours by employees.
		Reason: different staff perform their best at different time.
		McClane & Ah Kau disapproved but the rest said the idea should be accepted as a possible implementation.
		McClane to raise the issue to the country management and discuss.
2	Hospital visit	As one of the staff, Rihanna, Staff Manager is hospitalized, a visit has been agreed which is 27 June 2009.

Meeting was adjourned at 12am. Next meeting is scheduled a week from now, i.e. 30 June 2009, same venue and time. All owners of designated actions are to present their feedback.

Minutes prepared by: Long Ah Kau

Exercise 4A:

1. be discussed; 2. agreed; 3. was agreed; 4. prepared; 5. would be presented;

6. were; 7. was resolved; 8. be invited

Exercise 4B:1. were put to a vote; 2. was resolved; 3. be used; 4. was agreed; 5. would come up

Exercise 4C. 1. informed; 2. would be holding; 3. was supposed; 4. should be discussed; 5. was