2. Answer these questions:

1. What details does an invoice contain?

2. How can be called the invoice sent to a buyer?

3. What other form can it be?

4. When does a seller demand payment before dispatching the goods?

5. Why are some goods sent for approval?

6. Where are copies of an invoice sent to when an order is received?

7. Who fills blank columns of these copies?

8. What details does the Commercial Invoice contain?

9. Why is the Export Invoice a very important document?

10. What is the Consular Invoice used for?

11. What does it state?

12. Who signs and stamps it?

13. Who does the Consular Invoice help?

3. Insert the correct words in the appropriate spaces:

Balance	quarterly	commercial	bill
basis	quotation	consular	retains
debit	clear	statement	duty
column	submit	open

An invoice is a (1)……….that is, a demand for payment. It can also be a (2)……….a regular notice of a buyer’s account with a seller. The statement invoice is for buyers who have an (3)……….account with sellers, and is often sent monthly or (4)………. In a statement each invoice is a (5)……….entry, and each payment by the buyer is a credit entry. There is a separate (6)……….in an invoice for the quantity of goods dispatched, and the description of the goods, the price for unit, and the total value. In the statement there is one each for debit and credit entries, and for the (7)……….

A Pro Forma Invoice is like an ordinary invoice, except that it is sent to the buyer for information before he buys, or for payment before the seller dispatches the goods. If the Pro Forms Invoice is for information, it a form of (8)………..a description of price and costs to help the buyer to decide.

An invoice which is used in international trade and includes the cost of freight and insurance is called a (9)……….or Export Invoice. This is one of the shipping documents and is very important for banks, customs, and shipping.

An invoice that is signed by the seller and an official from the importing country’s embassy or consulate is called a (10)……….Invoice. This invoice is very often used for customs authorities in the importing countries to make sure that the customs (11)………is paid. It is also used to help (12)……….a consignment through customs, to avoid a lengthy inspection and ling delay. When the invoice is made out, a copy is sent to the Packing and Dispatch Departments, and the Accounts Department (13)……….a copy. They fill in the columns for price and total value. These details must be accurate, as the invoice is the (14)……….for the Bill of Landing, and the exporter must (15)……….these two documents, the Export Invoice and the Bill of Landing to a bank for payment.

4. Match these equivalents:

A	B
1.Advice note	a)Администрация порта
2. Clear the goods	b)Документация
3. Commercial/Export Invoice	c) Заказ
4. Consular Invoice	d) Фиктивная накладная
5. Credit status	e) Уведомление
6. Dispatch	f) Торговый счет-фактура
7. Order	g) Расценка
8. Port authorities	h)Растаможивать товар
9. Pro Forma Invoice	i) Отправлять
10.Quotation	j) Кредитный статус
11.Record	k) Консульская фактура

Note the words and phrases used to express how often or how regularly something occurs and insert them in the following sentences:

Annually daily every day/ week/month/year fortnightly

half yearly monthly quarterly regularly once/twice/ three times a day/week

1. Many people ask for………….bank statements; they receive twelve every year.

2. The agent works in the city centre, but he travels to the port ……….. It isn’t necessary to go every day of the week.

3. If you pay ……….you only have four payments each year.

4. Most newspapers are published………..

5. Companies in the UK publish their financial statements………………..

6. You are often advised to take medicine…………..by doctors.

7. Our representatives visits Liverpool………; the other two weeks of the month are spent in the South East.

8. How often do you use the telephone?.......... I need to telephone people often in my work.

9. Because of the increased postal charges, send me statement…………; we only need to pay twice instead of twelve times if you do.

10. You should send remittances……….if you don’t, there will be high interest charges.

5. Match the word with its definition:

Term	Definition
1.Comercial export invoice	a) a continuous, detailed list of transactions, meetings etc. noted in a book during a period of time
2.Consular invoice	b) a detailed statement of costs
3.Pro Forms Invoice	c) an invoice used in international trade, which include details of freight and insurance
4.Quotation	d) an invoice which is sent out for information or for payment before delivery
5.Record	e) an export invoice which must be inspected and stamped by n official of the consulate of the importing country

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